Dear [Pen Pal's Name],
Explain why you cannot meet him/her on time
I hope this letter finds you well. Unfortunately, due to an unexpected work commitment, I will not be able to make it to the airport to greet you on time. I sincerely apologize for any inconvenience this may cause. Rest assured, I will do my best to join you as soon as I can after your arrival.
Ask him/her to wait for you at the airport
I kindly ask for your understanding and patience as I make my way to the airport. Please wait for me near the arrivals area. You can easily spot me by looking for a person holding a small sign with your name on it. I will be wearing a blue jacket and carrying a black backpack.
Describe how to identify you
In case you have any trouble finding me, feel free to contact me via phone at the number I provided in our previous correspondence. I will keep my phone with me at all times to ensure we can connect once you land. Your safety and comfort are my top priorities, and I will do everything possible to make your arrival smooth and enjoyable.
I appreciate your understanding and look forward to finally meeting you in person. Safe travels, and see you soon!
