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Formal Complaint Letter #253
GT Writing Task 1

You should spend about 20 minutes on this task.

You have recently bought a piece of equipment for your kitchen but it did not work. You phoned the shop but no action was taken.

Write a letter to the shop manager. In your letter:

  • describe the problem with the equipment
  • explain what happened when you phoned the shop
  • say what you would like the manager to do

Write at least 150 words.

You do NOT need to write any addresses at the top of your letter.

Begin your letter as follows: Dear ……………,

One box per bullet, then compare with Band 9.
207 words · 3 body paragraphs
Opening

I am writing to bring to your attention an issue I encountered with a piece of equipment I recently purchased from your store.

Bullet 1

describe the problem with the equipment

The problem lies with the blender I bought for my kitchen. Despite following the instructions meticulously, the blender failed to turn on, rendering it unusable. This was quite disappointing as I had high expectations for its performance in my daily cooking routines.

Bullet 2

explain what happened when you phoned the shop

Upon discovering the issue, I promptly contacted your shop to report the faulty equipment. However, despite explaining the situation to the staff and requesting a replacement or repair, no action was taken to address the problem. This lack of response has left me feeling frustrated and dissatisfied with the customer service provided.

Bullet 3

say what you would like the manager to do

I kindly request that the manager intervene in this matter and ensure that a suitable resolution is provided. I would appreciate it if a replacement blender could be arranged promptly, or if necessary, a refund for the faulty equipment. Additionally, I hope that measures can be taken to improve the responsiveness and efficiency of customer service within your establishment.

Closing

I trust that you will address this issue promptly and provide a satisfactory solution to resolve this matter. I look forward to your prompt response and assistance in rectifying the situation.

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